What Is A Communication Plan Template?

Communication plans tin can help you deliver information timely and finer to stakeholders in diverse situations — from a PR crisis to a new product launch. They are excellent tools to share with your team and prepare them to communicate properly in any given state of affairs.

If yous're intimidated by the idea of creating a communication plan from scratch, its okay. You tin can merely use a pre-designed communication plan template to speed up the process.

We've put together a listing of 10 professional communication plan templates for diverse apply cases.

The best office?

You can edit them online and download for free or share them with your team.

Simply choose the category that best describes your needs from the navigation below and beginning designing a successful communication strategy.

ten Communication Plan Templates for Professionals

Template #one: Strategic Communication Programme

Template #2: Crunch Advice Program

Template #3: Project Management Communication Plan

Template #iv: Internal Communication Plan

Template #5: Simple Communication Plan

Template #vi: Change Management Communication Plan

Template #7: Stakeholder Communication Plan

Template #8: School Communication Plan

Template #9: Marketing Communication Plan

Template #x: Product Launch Communication Plan

Oftentimes Asked Questions (FAQs)

Before you start scrolling, here'due south a video on how to create attractive documents with Visme to get your artistic juices flowing.

Template #1: Strategic Communication Plan

Strategic communication plans are essential documents that corporations, organizations and companies use to maintain stable and constant communication with their audiences.

This sleek communication plan template uses contrasting desaturation with bright colors to bring attention to the content. The placeholder sections in the table of contents include:

Executive Summary
Objectives
Situational Assay
Demographics

Adding your content is easy as all yous have to practise is copy and paste into the template and arrange as needed. If yous want to add pages with a type of graph or more text content, just indistinguishable a page and use the same colors as the residual of the design to have a balanced expect and feel.

Template #ii: Crisis Advice Plan

Every startup, company or enterprise is leap to take a moment of crisis to deal with. It could be an unhappy customer or a global pandemic. For that reason, yous need a crisis communication plan to specify actionable practices in whatsoever crisis.

In a crisis communication programme, all involved parties have access to the necessary information. Our designers have put together a collection of pages and sections to get you started, including:

Crunch Advice Policy
Crisis Command Middle Squad
CCC Activation Hierarchy
Media Liaison

To personalize your make's communication plan, simply change the colors and fonts using your Make Kit. If you need more than pages for more key messaging sections, information technology's piece of cake to duplicate the pre-designed pages and add together your content.

You'll demand to adapt the layout a bit, so the pages don't look the same. Change the image background for some other and customize the text boxes and icons to match your content.

Template #three: Project Management Communication Plan

Is your team working on a project together and yous need to continue everything in check and on track? Are you looking for a style to let anybody know what needs to be washed and when?

This project management communication program template is but what yous demand equally the basis of your activeness program.

Be articulate and directly about what needs to be done, by whom and when, by putting information technology all down in this project direction communication plan.

Your chore equally a project managing director is to make sure everything is taken intendance of correctly and on time. When you use a communication plan like this i, your success rates become upwardly.

Use the table of contents in this projection direction plan to outline all necessary information and fundamental messaging. Explain how and when deliverables are to exist expected and who are the cardinal stakeholders in the process.

Link to collaboration channels and requite instructions on how to use them all-time. Give instructions on how to name files and where everything is stored in the cloud.

Template #4: Internal Communication Programme

Working on a project together takes careful planning. A project director needs to ensure that everyone knows what's expected of them and who to contact almost different things.

If you're a project manager or are in charge of an internal projection for your visitor, this internal advice plan template is just what you lot need to go along the squad on rails.

Our professionally designed internal communication plan is easy to use and customize with your content. The sections are separated as follows:

Goals
Stakeholders
Implementation
Team Involved

If you plan to share your communication program as a digital PDF, add links to the corresponding pages. This manner, the reader can navigate to their desired content from the table of contents.

Use the timeline feature in the implementation section to visually schedule the tasks for the projection. If y'all need to make the timeline longer, just duplicate the page. Customize the colors and fonts for your brand using your Brand Kit.

Template #v: Simple Communication Plan

Communications planning doesn't ever need to exist complicated. A simple communication plan volition do the job for whatever small project. All yous need for constructive communication is the key messaging and the relevant links to the preferred communication channels.

This advice program template is uncomplicated and keeps things to but two pages. It effectively utilizes icons, progress confined and a table format to visualize possible situations of crisis, and the appropriate response to each state of affairs.

You tin remove the embrace page and download your communication plan every bit a unmarried-folio infographic, or you can add together more than pages to turn it into a more comprehensive document.

Template #six: Change Management Communication Plan

If you've ever had to modify something inside a company, yous know how difficult it can be to information technology seamlessly. Change can be about a piece of software, a physical working location, a process or system.

A change management communication plan will help everyone involved in the transition by making sure they're all on the same page.

This change management communication plan designed by our Visme designers uses placeholder content for a change in CRM. The sections apply to any blazon of alter and are:

Summary: What is changing and why?
Stakeholders: Who is involved in the alter and how?
Phases: How will the change take identify with the assistance of a timeline?

This is the perfect communication plan template to help your squad change something seamlessly without affecting other aspects of your work.

Template #seven: Stakeholder Communication Programme

Having many stakeholders aiming for the same goal requires good organization and planning. Make sure everyone's on board with this stakeholder communication plan template.

This professionally designed template offers all the pages yous need to organize the data for your stakeholders. Share everything they need to know nearly your company, the goals, objectives, changes, projections and more.

Plus, share all relevant information like the dates for team meetings, a project roadmap, and the manager'southward telephone number.

If you need more pages than the template provides, merely duplicate and add together your content in text boxes. Also, maintain a visual balance in the general look-and-feel of the folio.

To continue the communication programme easy to read and sympathise, link to longer content with popups or external hyperlinks. Make sure to share the finished communication plan as a digital PDF file.

Template #viii: School Communication Plan

Ensuring that all communication levels are articulate and concise within a schoolhouse setting tin be hard without a communication plan. That'southward considering precise instructions and direction are oft essential for teachers, staff, parents and managerial positions.

Our school communication plan template was created peculiarly for you by our Visme designers. The 3 main sections cover advice strategies at three different levels:

Bookish Communication
Staff Communication
Schoolhouse-Wide Communication

Customize the tables with your school colors and input your specific information into the cells. Brand your communication plan interactive by calculation links to the correct communication channels for directly messaging and virtual or in-person meetings, and then share information technology online.

Template #9: Marketing Advice Program

Marketing and social media campaigns are successful when anybody involved knows what their part is in the process and what their tasks are. Setting every team member up with the information they demand to attain a mutual goal is the master purpose of this marketing communication plan.

This marketing communication plan has a colorful, modern experience. Circles course a big role of the visual layout, making the content easier to assimilate and more than interesting to look at.

In this program template, there are four sections for your key messaging:

Goal and Objectives
SWOT Analysis
Tactics
Timeline

The SWOT analysis page is a applied guide to see where your project has weaknesses and what strengths will pull it through. On the last page, you'll find a timeline to assist keep every squad fellow member on runway of their tasks and in what timeframe.

Easily customize the template to match your brand by using your Brand Kit. Share the template with team members to get feedback and collaborate on the terminal design.

Template #10: Production Launch Communication Plan

When launching a new product, information technology's expert do to work as a team. The best way to make sure all the pre-launch tasks are taken intendance of is to create a product launch communication plan.

In the six pages of this bonny product launch advice plan, you tin lay out all the steps for your product'south pre and postal service-launch activities.

Use the timeline folio to explicate in particular what needs to happen. Specify which communication teams have intendance of what tasks, like the printing release and influencer outreach emails.

Employ hyperlinks to more in-depth content for specific teams and don't forget to share the links to relevant advice platforms.

Use the sections set up for yous in the template or create your ain. Your key messaging will probably be similar to this simply information technology's easy to personalize or add together more.

Launch Phases
Pre-Launch Activities
Launch Day
Mail service-Launch Follow Upwards

Make sure to include the steps for recording post-launch metrics as these are but as of import as the ones done pre-launch. Plus, measurable insights can help with other product launch projects in the future.

Design Your Own Communication Plan Online

Creating a communication plan is easy when you lot take practical and inspiring templates to guide you. To become started with designing your advice plan, only choose the template that best fits your vision and input your content.

If y'all're new to Visme, utilize one of the costless templates and adjust the content accordingly. That said, you'd be surprised at what you can do with a premium Visme subscription.

With a premium subscription, not only will you get access to premium templates and graphic assets, you'll also be able to create any type of visual — from documents and presentations to infographics, charts, surveys, social media graphics and more.

You'll as well be able to download your designs in multiple formats, from image to PDF to HTML5, work in collaboration with your team, create a Make Kit and much more.

Set up to get started? Sign up for a free Visme account today and create a peachy-looking, comprehensive communication programme to share with your team.

Frequently Asked Questions (FAQs)

Are y'all still weighing your options most creating a communication plan? Hopefully, the templates on this list inspired you to take a look and give them a try.

Only you might still need a little help deciding if this is a suitable document for what you need. That'southward why we've put together the well-nigh common questions asked about communications plans.

Q1. What is a communication plan?

A communication plan is a strategic certificate that shares coordinated, consistent and directed messaging for achieving a specific goal, such as managing a PR crunch or successfully launching a new production.

A communication program tin exist printed, sent via email as a PDF or shared every bit a live online link. A well-structured and effective communication program is the unmarried most crucial gene of project management in any manufacture and for every use case.

Q2. What is the purpose of a communication plan?

The primary purpose of a advice program is to deliver consistent information nearly a shared goal. It keeps everyone on the squad on the same page about what needs to be done, how and when.

A advice plan solves many problems that teams usually face when there's no clear direction for everyone involved. With a clear communication plan, everything is explained in detail and easy to follow.

All communication needs are laid out in detailed sections covering topics from goals and objectives to timelines and schedules. A advice plan brings together all the communication channels into one single certificate. From there, team members tin spread out through relevant links and supplementary documents.

Q3. What's included in a communication plan?

Every advice programme is different, simply how every project is dissimilar. But what remains the same across the bulk of communication plans is the relevant and strategic information.

A standard advice programme includes sections like:

Brusk and long-term goals for the projection.
A gear up of key letters to be explained in detail, separated into sections.
Strategies for communication, both in-house and outbound.
Details near the people involved in the project.
A schedule and timeline for specific events, deadlines and reporting.
Further communication methods.
Specific instructions nearly your company'southward communication process.
Strategies for measuring success.

Apart from the list above, a communication program must also include details pertinent to the specific projection. If there are folders or systems that people need to access for the project'south success, listing them and explain how to utilise them.

Q4. What is the first step in communication planning?

The get-go footstep in communication planning is to define the goals you and your squad want to achieve. Outline both short and long-term goals then it's easier to programme the project as pieces of a whole.

Post-obit the goals, set the objectives. Explain how you program to accomplish these with the help of timelines, schedules, and tables. Include a list of involved stakeholders and links to further means of collaboration.

Q5. What are the key messages of a advice programme?

A advice program's specific key messages will depend on what y'all want to achieve and who your target audience is. Your primal messages are the most essential advice points for any item project.

For example, permit's say you're creating a communication plan for a product launch. The key letters would cover;

The goals and objectives of the product launch.
The reason and story about why this product was created and what problem it solves for people.
A timeline of pre-launch activities including who will be contacted for outreach and what information will be shared with them.
What messaging and visual strategies to employ for social media and advertising.

An excellent manner to make sure all key messaging is clear is to add together each ane as an detail in the Tabular array of Contents.

Q6. What'southward the best tool to create a communication plan online?

If y'all want to create a advice programme that makes an impact, use Visme! Our professionally designed communication plan templates will expect astonishing with your content and be super easy to customize.

With a Visme communication programme, you can include data visualizations using data from a Microsoft Excel canvas. In fact, if you've been creating project communication plans in an Excel spreadsheet, information technology'due south time to upgrade your advice efforts!

Knock your team out of their seats with your impactful communication plan!

Head over to Visme'south professional document creator and look through the template library, or click on any of the communication plan template buttons in the listing above.